Effective Date: 20 January 2026

Last Reviewed: 20 February 2026

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Sword Training Solutions Ltd takes the protection of personal data seriously. Personal Data means any information from which a living individual (called a Data Subject) can be identified. It does not include information that has been anonymised. Personal Data can include names, addresses, telephone numbers, opinions, preferences, and technical identifiers such as IP addresses.

We are committed to complying with all applicable UK Data Protection Laws, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR), as updated by the Data (Use and Access) Act 2025.

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This Privacy Statement explains how we manage Personal Data relating to customers, potential customers, suppliers, business contacts, staff, workers, and shareholders.

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Our Contact Details

• Data Controller: Sword Training Solutions Ltd

• Address: Bloxham Mill, Barford Road, Bloxham, OX15 4FF

• Phone: 07834 550349

• Email: sarahclayton@swordtrainingsolutions.co

 

What Data We Collect

• Personal identifiers and contact details (e.g., name, email, phone number)

• Employment-related information (e.g., CVs for recruitment purposes)

• Technical data (e.g., IP address, browser type)

• Preferences and opinions relevant to our services

 

How We Collect Data

• You engage with our training courses or services.

• You apply for a job or submit your CV.

• Your organisation enquires about our services or recruitment support.

 

How We Use Your Data

• Delivering and marketing our services

• Recruitment purposes (including sharing CVs with organisations offering suitable roles)

 

Lawful Basis for Processing

• Consent (which you can withdraw at any time by contacting us)

• Contractual necessity (where processing is required to deliver our services)

• Legitimate interests (such as improving our services)

 

Data Retention

• We keep your data only as long as necessary for the purposes for which it was collected. When no longer needed, we securely delete all copies from our systems and cloud services.

 

Your Rights

• Access, rectify, or erase your data.

• Restrict or object to processing.

• Data portability

• Withdraw consent at any time.

• Requests are free of charge, and we will respond within one month. Contact us at sarahclayton@swordtrainingsolutions.com to exercise your rights.

 

Complaints

• If you have concerns, contact us at sarahclayton@swordtrainingsolutions.com.

• You can also complain to the Information Commissioner’s Office (ICO):

• Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

• Website: https://www.ico.org.uk

 

Cookie Policy

Our website uses cookies to improve your browsing experience, provide essential functionality, and help us understand how you use our site. This policy explains what cookies are, how we use them, and how you can manage your preferences.

 

What Are Cookies?

• Cookies are small text files placed on your device when you visit our website. They help us remember your preferences and improve site performance.

 

Types of Cookies We Use

• Essential Cookies – Required for the website to function properly.

• Analytics Cookies – Help us understand how visitors interact with our site.

• Advertising Cookies – Used to deliver relevant ads and marketing content.

 

Consent and Control

• Non-essential cookies will only be set with your consent.

• You can manage your preferences through our cookie banner or settings at any time.

• For more details, contact us at sarahclayton@swordtrainingsolutions.com.

 

Legal Compliance

• We comply with UK GDPR, PECR, and the Data (Use and Access) Act 2025 regarding cookie usage and consent.

• Essential cookies do not require consent, but all others do.

 

​If you have any concerns about our use of your personal information, you can make a complaint to us at sarahclayton@swordtrainingsolutions.com. You can also complain to the ICO if you are unhappy with how we have used your data:

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Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

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Helpline number: 0303 123 1113 or ICO website: https://www.ico.org.uk